Curate Metadata

Curating the items meta data helps finding them later. This page describes how you can quickly go through those items and correct or amend with existing data.

Select New items

After files have been uploaded and the job executor created the corresponding items, they will show up on the main page. All items, the job executor has created are initially marked as New. The option only New in the left search menu can be used to select only new items:

Check selected items

Then you can go through all new items and check their metadata: Click on the first item to open the detail view. This shows the documents and the meta data in the header.

Modify if necessary

To change something, click the Edit button in the menu above the document view. This will open a form next to your documents. You can compare the data with the documents and change as you like. Since the item status is New, you’ll see the suggestions docspell found during processing. If there were multiple candidates, you can select another one by clicking its name in the suggestion list.

When you change something in the form, it is immediatly applied. Only when changing text fields, a click on the Save symbol next to the field is required.

Confirm

If everything looks good, click the Confirm button to confirm the current data. The New status goes away and also the suggestions are hidden in this state. You can always go back by clicking the Unconfirm button.

Proceed with next item

To look at the next item in the search results, click the Next button in the menu (next to the Edit button). Clicking next, will keep the current view, so you can continue checking the data. If you are on the last item, the view switches to the listing view when clicking Next.