Features🔗

• Multi-account application
• Multiple users per account (multiple users can access the same account)
• Handle multiple documents as one unit
• OCR using tesseract
• Full-Text Search based on Apache SOLR or PostgreSQL's text search
• Conversion to PDF: all files are converted into a PDF file. PDFs with only images (as often returned from scanners) are converted into searchable PDF/A pdfs.
• A powerful query language to find documents
• The possibility to download all the filtered documents (once at least one filter has been selected).
• use bookmarks to save more complex queries
• customizable dashboards as the main page
• Non-destructive: all your uploaded files are never modified and can always be downloaded untouched
• Organize files using tags, folders, Custom Fields and other metadata
• Text is analysed to find and attach meta data automatically
• Keywords metadata from pdf files is extracted and matched against tags in the database
• Manage document processing: cancel jobs, set priorities
• Everything available via a documented REST Api; allows to generate clients for many languages
• OpenID Connect support allows Docspell to integrate into your SSO setup, for example with keycloak.
• Two-Factor Authentication using TOTP built in
• mobile-friendly Web-UI with dark and light theme
• Create anonymous “upload-urls” to upload files; these urls allow to be configured with metadata like tags, folder etc that are applied to all files uploaded through this url
• Share documents via cryptic public links (optionally protected by a password)
• Send documents via e-mail
• Notifications for documents with due dates or events via E-Mail, Matrix or Gotify
• Read your mailboxes via IMAP to import mails into docspell
• Edit multiple items at once
• Merge multiple items
• REST server and document processing are separate applications which can be scaled-out independently
• Everything stored in a SQL database: PostgreSQL, MariaDB or H2
  • H2 is embedded, a "one-file-only" database, avoids installing db servers
• Choose a file backend to store files right in the database, in a S3 compatible storage or also use the filesystem directly
• Support for encrypted PDFs
• Files supported:
  • Documents:
    • PDF
    • common MS Office (doc, docx, xls, xlsx)
    • OpenDocument (odt, ods)
    • RichText (rtf)
    • Images (jpg, png, tiff)
    • HTML
    • text/* (treated as Markdown)
  • Archives (extracted automatically, can be nested)
    • zip
    • eml (e-mail files in plain text MIME)
• Extend Docspell via addons
• Tooling:
  • Command Line Interface allowing to upload files, watch folders and many more!
  • Android App to quickly upload files from your android devices
  • SMTP Gateway: Setup a SMTP server that delivers mails directly to docspell.
• License: AGPLv3

Limitations🔗

These are current known limitations that may be of interest for considering docspell at the moment.

• Documents cannot be modified.
• You can remove and add documents but there is no versioning.
• There is no fine grained permission management